Accounts Payable

Expense User Interface

November 26, 2024

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4 min read

Summary

Business travelers are under enough stress as it is. They’re away from their families. They’re trying to win new customers while keeping existing ones happy. They’re racing through airports, navigating new territory, and eating on the go. Doing their expense reports doesn’t need to be another stressor.

    You’ve seen road-weary business travelers slumped next to electrical outlets in the airport trying to recharge batteries for their laptop, phone, and tablet in between flights. And whichever device has the most green in the battery display – that’s the device they’re going to use to get business done. So it follows that something so necessary as an expense report should look and function exactly the same on every device they use.

    Emburse Enterprise has all bases covered with a stress-free, familiar experience that requires minimum training for the end user. Our Expense user interface lets you simply tap the button with the airplane icon to add your flight. Tap the picture of the expense user interface to add a cab fare.

    Emburse Enterprise and your accounting department have already intelligently mapped the icons to the correct general ledger codes based on the employee’s department and role. No more codes to memorize – just expense icons with self-evident pictures that make expense reports a breeze.

    Functionality for Employees on the Go

    Expense report functionality needs to make sense for business travelers, with a system that offers an easy-to-use mobile expense interface, easy to identify icons for rapid expense categorization, and a host of features that reduce, instead of add to, the travelers’ stress. Emburse Enterprise boasts features that include:

    • Integration with online booking tools, travel management companies, and travel expense technologies that transfer travel itineraries into the traveler’s expense report; Amadeus and Sabre/GetThere are two prime trip examples.
    • Hotel folio integration that provides a breakout of room, taxes, Wi-Fi, meals from hotel receipts.
    • AI-powered OCR (optical character recognition) of receipts captured on-the-go that keeps trips organized and in chronological order.
    • Uber integration that allows for easy transfer of ride information to expense reports.
    • AMEX near real-time alerts that give users card activity updates, at which time they can snap a photo of the receipt to add as a line item on their expense reports.
    • U.S. Bank statement reconciliation that eliminates the need to hunt down mismatched invoices and receipts.

    HR and Travel Managers Must Collaborate with the CFO to Keep Key Employees Happy and Productive

    Expense report software is important to keeping employees stress-free and productive on the road. Key employees can’t be bogged down with antiquated software or manual processes to file their expenses. Employees expect business software to work when and where they do. And if it doesn’t work when and where they need it, it doesn’t work for them, period. That’s why there needs to be collaboration between Human Resources, Travel Managers, and the office of the CFO to determine the best technologies to offer their employees.

    Business doesn’t happen from 9 to 5 on desktop computers. It happens 24 hours a day in multiple geographies, time zones and on every imaginable device. Business happens in hotels, at conferences, and in the back of taxicabs.

    Emburse Enterprise works wherever and whenever expenses are incurred, with an easy-to-use expense management interface and expense report functionality that lets business travelers quickly complete their expenses and then move on to more important work.

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